Land O’Lakes Venture37 is a 501(c)(3) nonprofit helping communities around the world build economies by strengthening agriculture from farm-to-fork, helping businesses grow, and linking farmers to markets. Since our start in 1981, we have been leveraging nearly 100 years of expertise in crop inputs, agricultural insights, dairy and animal nutrition from our close affiliate, Land O�Lakes, Inc., a farmer-owned agribusiness committed to fulfilling its purpose of feeding human progress.

Website:
http://www.landolakes.org
POSITION DESCRIPTION

Office Administrator/Manager

Location: Kigali, Rwanda

Background:

Land O’Lakes Venture37 is a 501(c)(3) nonprofit helping communities around the world build economies by strengthening agriculture from farm-to-fork, helping businesses grow, and linking farmers to markets. Since our start in 1981, we have been leveraging nearly 100 years of expertise in crop inputs, agricultural insights, dairy and animal nutrition from our close affiliate, Land O�Lakes, Inc., a farmer-owned agribusiness committed to fulfilling its purpose of feeding human progress.

Our team is made up of nearly 350 employees who are committed to market-led approaches, and passionate about collaborating locally to create lasting inclusive economic growth. By unlocking the potential of agriculture for the last 36 years, the lives of more than 3 million people have been transformed through nearly 300 programs in more than 80 countries. Land O�Lakes has been operating in Rwanda since 2007.

Project Description:

This position will work will all the Land O�Lakes-implemented projects in Rwanda. Currently, this includes the USAID-funded Cooperative Development Program, Feed the Future Orora Wihaze, and TRASE.

USAID Cooperative Development works to advance cooperatives in Rwanda to improve the enabling environment, strengthen business capacity, and build resources to meet the evolving needs of the members of the cooperative businesses. The Venture37 team provides advice and technical assistance to apex organizations and then collaborates with the apex organizations to strengthen the business performance of primary cooperatives, enhancing self-reliance and business sustainability.

USAID Feed the Future Orora Wihaze targets the transformation of poultry, fish, pig and goat value chains and cultivates local demand for animal source foods. Venture37 leads a consortium of four firms that operate as a project team to deliver results using an innovative market systems development approach and aiming to empower micro, small and medium enterprises.

US Department of Agriculture TRASE project is expanding the trade of agricultural products domestically, regionally, and internationally in the East African Community, and has an expert advisor working in Rwanda.

Position Description:
The Office Administrator is expected to provide support across different Land O�Lakes Venture37 project teams in-country as the liaison facilitating key functions towards the achievement of an efficient country office.

Position Summary:

Administration. This position supports all Venture37 project activities in Rwanda, coordinating the office facilities and human resource practices and policies, and supporting the leadership of the projects. The Office Administrator is responsible for smooth and efficient office operations and administrative and HR procedures. The Office Administrator supervises and schedules drivers and office cleaners (both staff and contractor).

Procurement Coordinator. The incumbent will coordinate with the Finance and Administration Manager to conduct transparent and fair procurement of goods and services ensuring compliance with USAID procurement and cost accounting.

Primary Responsibilities:

Oversee management of the Venture37 office facility and coordinate day-to-day office operations.
Maintain a complete set of documentation for recruitment, employment, onboarding, and human resource management using the WorkDay system and hard files. Collaborate and communicate with the hiring manager, Venture37 HR management, and Chiefs of Party.
Work and collaborate with technical managers and other project staff to (i) define specifications and requirements for machinery, equipment, and consultancy or other specialized services and (ii) to identify potential qualified suppliers and service providers.
Prepare procurement authorization forms, secures signatures, prepares and issues requests for quotations, analyze bids, and assists with negotiations with suppliers, service providers, and consultants.
Prepare documentation to facilitate vendor and consultant selection decisions by project staff and managers, using standardized templates and following approval authority levels.
Maintain a complete set of documentation for all procurements of goods and services and contracting of individual consultants, submitting the supporting documentation to award purchase orders, authorize contracts and agreements, and secure vendor payments. Use the standard templates and collaborate and communicate with the Venture37 project management team.
Coordinate travel and logistics for staff and consultants and assist with planning, organizing, and implementation of logistics for project events and meetings.
Utilize MS Sharepoint, a collaboration and document sharing software (DevLink), a knowledge management system, to upload and retain key documents.
Reporting & Supervision:

The position reports to the Venture37 Finance Manager.

The position supervises the Venture37 office cleaner, project drivers, and other out-sourced contractor personnel as assigned.

Required Qualifications:

University degree in management, administration or another relevant business field.
Minimum of 5 years of relevant and demonstrated work experience in an administrative role.
High level of competency and knowledge of MS Office software applications and examples of using technology to create efficiency and share information.
Good understanding of competitive procurement practices.
Oral and written fluency in English and Kinyarwanda.
Confidence and excellent skills in written and verbal communication
Essential Competencies/Behaviors:

Analytical Decision Making: Identifying and understanding issues and opportunities; using effective approaches for developing appropriate solutions, taking action that is consistent with available facts and probable consequences.

Planning and Organizing Establishing a course of action for self and others to ensure that work is completed effectively.

Team Building: Proven ability to work with team members towards a common vision and objectives.

Communication: Proven ability to effectively communicate both verbally and in writing.

Interested candidates are encouraged to send their cover letter explaining their interest and justifying their candidacy, CVs to [email protected] no later than January 23rd, 2020 at 6:00 PM Kigali time. The title of the email must include �Office Administrator/Manager�