RFQ Number 00100/GC/COP/2019

Date: November 11, 2019

From

To

Global Communities Rwanda

Prospective Suppliers

Special Instructions

Delivery Terms

All quotations must be submitted on company letterhead, must include Supplier’s legal address, must be stamped, and must be valid for no less than 60 calendar days.

Please note that delivery terms & payments will be stipulated in the Contract Agreement.

STATEMENT OF WORK
Required Items
#

Items

Quantity (Kits)

1

Hairdressing kit specifications

15

Description/Technical Specifications

Hairdressing kit specifications

#

Item

Specifications

Presentation

Quantity per one kit

1

Free Standard Hair Drier

Free Standard Hair Drier

pc

3

2

Hand-free Drier

Hand-free Drier

Pc

2

3

Tonks

With 13 places

pc

1

4

Wall Mirror

Wooden ages 1m*1m

pc

2

5

Back chair Bowl

Back char Bowl with a sink

pc

2

6

Sterilizer

Sterilizer

pc

2

7

Trolley Storage

Plastic

set

3

8

Shaving Machines

Men shaving machine

Pc

2

9

Barber Styling Chair

Barber Styling Chair

pc

3

10

Towels(Small Ones)

Small Ones

pc

20

11

Waiting for Chairs

wooden chairs (for about 5 people)

pc

2

12

Rollers

Small ones and big ones

set

6

INSTRUCTIONS TO THE PROSPECTIVE SUPPLIER

Form of Quotation

Your quotation must specify and include confirmation of the following:

Adherence to Technical Specifications. Bidder shall confirm that items meet or exceed the technical specifications listed above.
Source of Items. Bidder shall confirm that the items are available for purchase in a Code 937 country, which are: the United States, Rwanda, and developing countries. See E.2 below for more on developing countries.
Nationality of Bidder. Bidder must provide a valid business, employer or tax identification document that demonstrates it is legally registered for business in a Code 937 country.
Quotation Validity – must be valid for no less than 60 calendar days.
Bidder Eligibility – must be eligible to participate per E.7 of this RFQ
Price for each item.
Delivery Schedule. Bidder must specify when items will be delivered at the named destination.
Warranty Terms. Bidder must specify the warranty period for each item.
Evaluation Factors

Quotations will be evaluated as described below. Global Communities shall first evaluate mandatory factors on Acceptable/Not Acceptable basis to determine whether they meet the stated requirements. The quotation that passes all mandatory requirements and earns the most points out of 100 will be determined to offer the best value to Global Communities and USAID. In conducting its evaluation, Global Communities may seek information from any source it deems appropriate to obtain or validate information regarding the Supplier’s quotation.

Adherence to Technical Specifications Acceptable/Not Acceptable
Source of Items per A.2 above Acceptable/Not Acceptable
Nationality of Bidder per A.3 above Acceptable/Not Acceptable
Quotation valid for no less than 60 calendar days Acceptable/Not Acceptable
Eligible to Participate per E.7 below Acceptable/Not Acceptable
Price 60 points
Delivery Schedule 30 points
Warranty 10 points
The formula for evaluating price is as follows:

S = (60 x LP)/ OP, where “S” is the score, “LP” is the lowest price, and “OP” is the offered price under consideration.

Questions on this RFQ

Questions should be sent by no later than November 18th, 2019 at 10 am via email to inforwanda@globalcommunities.org

Any information given to one Bidder concerning this RFQ will be furnished to all Bidders as an amendment to this RFQ.

Contract Award

The Bidders should submit their best offer initially as Global Communities intends to evaluate quotations using the evaluation factors listed above and make an award without discussions. However, Global Communities reserves the right to conduct discussions if, following the evaluation, Global Communities deems it necessary.

Terms and Conditions

The financing of awards resulting from this RFQ will be through the U.S. Agency for International Development (USAID). Awards financed by USAID may be subject to prior approval requirements.
The authorized geographic code for this procurement is Code 937 which means the U.S., cooperating country, and developing countries. The list of USAID-approved developing countries can be obtained from this internet address: https://www.usaid.gov/ads/policy/300/310maa
Items must be available for purchase in a Code 937 country at the time of contract signing. Bidder may not import the items from a country outside of the authorized geographic code prior to contract signing for the purposes of circumventing this requirement.
The Bidder must be registered for business and operating in a Code 937 country.
Global Communities is a tax-exempt organization; therefore, no taxes should be assessed on the price of the items. A tax exemption certificate is available upon request.
Global Communities reserves the right to accept or reject any quotation, and to cancel the bidding process and reject all quotations, at any time prior to award, without thereby incurring any liability to Bidders or any obligation to inform Bidders of the grounds for Global Communities action.
(a) Global Communities complies with U.S. Sanctions and Embargo laws and Regulations including Executive Order 13224 on Terrorist Financing, which effectively prohibit transactions with persons or entities that commit, threaten to commit or support terrorism. Any person or entity that participates in this bidding process, either as a prime or sub to the prime, must certify as part of the bid that he or it is not on the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) List and is eligible to participate. Global Communities shall disqualify any bid received from a person or entity that is found to be on the List or otherwise ineligible.
(b) Firms or individuals that have an active exclusion on the System for Award Management (www.sam.gov) shall not be eligible for financing and shall not be used to provide any commodities or services contemplated by this RFQ.

Any changes to this RFQ shall be through amendment. Copies of amendments will be furnished to all Bidders