Umuhuza is a Non-Governmental Organization founded in 2005 and recognized by the Rwanda Governance board in the official gazette no 50 bis with legal personality no 104/2014. Umuhuza aims to foster a culture of peace through education focusing on conflict management and community transformation
Website:
http://www.umuhuza.org
Tel: 280539555 PO Box 2030
Kigali- Rwanda
Email: umuhuza-organisation@yahoo.com
www.umuhuza.org
JOB TITLE: Finance and Administrative Assistant
Umuhuza background
Umuhuza is a Non-Governmental Organization founded in 2005 and recognized by the Rwanda Governance board in the official gazette no 50 bis with legal personality no 104/2014. Umuhuza aims to foster a culture of peace through education focusing on educating parents of young children to promote improved childhood development and create peaceful citizens.
From January 2016, the organization is expanded to work with Save the Children International (SCI) on School-Community Partnerships Education(SCOPE) project funded by USAID. It is in light of this expansion that the organization requires a skilled and committed person to cover the Finance and Administrative Assistant position.
ROLE PURPOSE:
Umuhuza is seeking Finance and Administrative Assistant (1)
The Finance and administrative assistant will be responsible for maintaining SCOPE Finance and administrative, logistics and basic accounting, ensuring that all guidelines, procedures, and routines of UMUHUZA in the areas of administration, accounting and logistics are followed so as to provide effective support for all of the SCOPE’s program activities.
SCOPE OF ROLE:
Reports to: The Project Coordinator with a dotted line to the Finance and Administration Manager
Expected date of start: As soon as possible
KEY AREAS OF ACCOUNTABILITY: Office administration
Ensure that payment of regular services approved by authorities are completed in a timely manner in accordance with Umuhuza financial manual;
Assist in SCOPE meetings, workshops, and other events;
Ensure that all program and administrative documents filed appropriately.
HR support
Assist in preparing SCOPE’s part-time staff’s( Trainers of Literacy Champions) agreement
Record and update all SCOPE team’s leave and absence;
Collect and submit a monthly timesheet for SCOPE team from SCI office to Umuhuza office
Logistics support
Seek competitive suppliers of goods and services as required, ensure that procurement procedures are adhered to for SCOPE Activities;
Assist in purchasing of office equipment, materials and canteen necessities for SCOPE;
Ensure that the organization’s asset and equipment are accounted for and operational;
Ensure availability of all material needed for SCOPE activities.
Finance support
Ensure all monthly business advance are timely settled and any supplier’s invoice are timely submitted to the Finance assistant for payment
Prepare SCOPE request ( monthly, quarterly and annually)
Follow up on supplier’s payment to ensure they are paid on a timely manner
In addition, any other task is reasonably assigned by the hierarchical supervision shall be carried out for the successful functioning of the organization.
Child Safeguarding
Understand the provisions of the Child Safeguarding Policy, Code of Conduct and Local/Country Procedures and conduct oneself in accordance with the rules of the Child Safeguarding Policy, in personal and professional lives – which includes reporting suspicions of child abuse.
General:
Comply with Umuhuza policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
Perform other duties, as assigned by the supervisor
SKILLS AND BEHAVIOURS (our Values in Practice)
Mutual Respect:
Treats all people(beneficiaries, colleagues, partners, ….) with dignity and respect
Actively consults and listens closely to team members, fellow staff, and partners
Handles conflicts in a constructive and supportive manner
Seeks first to understand others’ needs, ideas, and suggestions
Honesty and Integrity:
Honest, encourages openness and transparency, builds trust and confidence
Displays consistent excellent judgment
Justice :
Considers whether decisions and actions will advance justice, peace, and solidarity
Uses resources justly, equitably, and efficiently
Inclusiveness/gender
Solidarity:
Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
Values diversity and different people’s perspectives, able to work cross-culturally.
Commitment:
Committing to Umuhuza’s mission for his/her selves and the team, takes responsibility for his/her own personal commitment and encourages the team to do the same
Future orientated, thinks strategically and on a global scale
QUALIFICATIONS AND EXPERIENCE
Bachelors degree relevant to the job description preferably in Accounting / Finance Graduate
Relevant proven working experience
On-hand proven experience with QuickBooks is an asset
Solid computer literacy (MS Office, Email correspondence, etc…)
Familiarity with financial reporting and forecasts.
Ability to hand alternative duties at the same time
Commitment to Umuhuza values
If you meet all the above criteria, please submit your hard copy of degrees ,CV and a cover letter including telephone and email contact and details of three referees (one of whom should be your current or most recent employer) to Umuhuza Kigali office near Remera tax park (Remera sector, Rukiri 1 cell in Ubumwe Village) KG 125 ST 3KG 250 ST 3
Please note that :
The deadline for application submission is not later than November 22, 2019, at 5:00 pm.
Only shortlisted candidates will be contacted.
The applications which do not meet the specified minimum requirements or are received after the closing date will be rejected.
Only shortlisted candidates will be contacted.
This announcement is available to www.umuhuza.org and our platform websites
Done at Kigali, Nov. 14, 2019
Mathilde Kayitesi
Executive Director
