Education Development Trust, formerly CfBT Education Trust, is a not-for-for profit international education services company with over 40 years’ experience, working in more than 80 countries. Our vision is to provide outstanding, sustainable education solutions that transform and improve the school education and life chances of children and young people worldwide. We have specialist experience in strengthening education systems and supporting school improvement in post-conflict, transition and early-recovery fragile states.
Website:
http://www.educationdevelopmenttrust.com
Request for proposal for Supply of Essential Classroom materials
Background of the programme
The Building Learning Foundations Programme (BLF) is funded by the United Kingdom’s Department for International Development (DFID) and aims to improve the quality of teaching and leadership in all of Rwanda’s government primary schools.
The programme is being implemented by a consortium of British not-for-profit organizations led by Education Development Trust in partnership with the British Council and VSO in all thirty Districts from 2017 to 2023.BLF will benefit all Primary English and Mathematics teachers in all of Rwanda’s primary schools. Thereby improving learner outcomes of over 3.2 million Primary pupils.
Education Development Trust Invites Individuals and Companies specialized in the field to participate in the competition on an open and equal condition for the Supply of Essential Classroom Materials as per specifications in article 12.
General tender and Contracting requirements
The contracting authority is Education Development Trust and the appointed supplier will be expected to deliver the goods at Education Development Trust premises in Kigali.
The supply will be in one phase (See delivery phases on article 9), the successful bidder will only be offered a contract for that phase.
In participating in this Procurement Process and/or by submitting a tender response it will be implied that you accept and will be bound by all the provisions of this RFP and its Annexes. Accordingly, tender responses should be on the basis of and strictly in accordance with the requirements of this RFP.
By submitting your tender response, you consent to Education Development Trust carrying out all necessary actions to verify the information that you have provided, and the analysis of your tender response being undertaken by one or more third parties commissioned by Education Development Trust for such purposes.
You are responsible for analyzing and reviewing all information provided to you as part of this Procurement Process and for forming your own opinions and seeking advice as you consider appropriate. You should notify Education Development Trust promptly of any perceived ambiguity, inconsistency or omission in this RFP and/or any in of its associated documents and/or in any information provided to you as part of this Procurement Process.
Education Development Trust may, at any time prior to the response deadline, amend the RFP. Any such amendment shall be communicated via the same channel as the RFP, and Education Development Trust at its own discretion will extend the response deadline to ensure the potential suppliers have a reasonable time in which to take such an amendment into account.
Tender responses must comprise the relevant documents specified by Education Development Trust completed in all areas and in the format requested by Education Development Trust and any documents requested by Education Development Trust must be completed in full hence it is important that you read the RFP carefully before completing and submitting your tender response.
You will not modify your tender response after you have submitted it.
Rejection of tender responses
Education Development Trust reserves the rights to reject any tender responses which:
is received after the submission deadline
contains omissions, gaps, misrepresentations, errors and/or uncompleted sections
contains handwritten amendments with no initiative of the authorized signatory;
contains ambiguous information that might mislead the tender evaluators
is not submitted in a manner consistent with the provisions set out in this RFP
Disqualification
Education Development Trust will automatically disqualify the bidder that attempts to
change or omit any information related to this RFP
inappropriately influence this Procurement Process;
Fix or set the price for goods or services;
Enter into an arrangement with any other party that such party shall refrain from submitting a tender response;
Enter into any arrangement with any other party (other than another party that forms part of your consortium bid or is your proposed sub-contractor) as to the prices submitted
Engage in direct or indirect bribery or canvassing by you or your appointed advisers in relation to this Procurement Process
Obtain information from any of the employees, agents or advisors of Education Development Trust concerning this Procurement Process (other than as set out in these Tender Conditions) or from another potential supplier or another tender response,
Tender costs
You are responsible for obtaining all the information necessary for the preparation of your tender response and for all costs and expenses incurred in the preparation of the tender response. Education Development Trust will not be responsible for any cost you incurred during the preparation of this procurement irrespective of whether or not your tender response is successful.
Offer Deadline and Protocol
Offers shall be submitted in hand at Education Development Trust/Building Learning Foundations offices located at Aigle Blanc Building | Kimihurura KN 05st Airport Road| Kigali | PO Box 4251 | Rwanda at Gishushu no later than 5 pm December 27th, 2019. Bids sealed in an envelope marked “RFP for Supply of Essential Classroom Materials/EDT Rwanda-BLF Programme” will be deposited at The Building Learning Foundations offices during working hours.
Questions/clarifications
Questions regarding the technical or administrative requirements of this RFP may be submitted by email to BLF-procurement@educationdevelopmenttrust.com, not later than 05:00 PM/Kigali time on November 25th, 2019.
Questions must be submitted in writing only; phone calls will not be accepted. Only the written answers issued by Education Development Trust will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of Education Development Trust or any other entity should not be considered as the official response to any questions regarding this RFP.
Education Development Trust may at any time request further information from potential suppliers to verify or clarify any aspects of their tender response or other information they may have provided. In case you do not provide supplementary information or clarifications to Education Development Trust by any deadline notified to you, your tender response may be rejected in full and you may be disqualified from this Procurement Process.
Quotations
Quotations in response to this RFP must be priced on a fixed-price, all taxes inclusive, including delivery and all other costs. Pricing must be presented in Rwf currency. Offers must remain valid for not less than sixty (60) calendar days after the offer deadline. Bidders are requested to provide quotations on official letterhead.
Delivery
The delivery location for the items described in this RFP is Education Development Trust warehouse Gikondo Kigali.
As part of its response to this RFP, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order) and this will form part of the bid evaluation criterion.
The items will be delivered in one phase as follow
Phases
Number of boxes
Dates
Phase 1
200 boxes
20th January 2020
Confidentiality and Information Governance
10.1 All documents related to this RFP shall remain the property of Education Development Trust and must be returned on demand.
10.2 Unless requested otherwise, Education development Trust reserves the right to disclose all documents relating to this Procurement Process, including without limitation your tender response, to any employee, third party agent, adviser or other third party involved in the procurement in support of, and/or in collaboration with, Education Development Trust.
Payment and Invoicing
Unless agreed otherwise, Education Development Trust shall pay you the agreed fee within 30 days after receiving an invoice (acceptable to Education Development Trust) following completion of the Services. All sums payable shall be inclusive of VAT and other duties and taxes and shall be payable in Rwanda currency.
Specification
Item
Sample Picture
Specification
Qty per school
Number of school
Unit Price
TotalPrice
Geometric shapes
3 Sets (50 pieces – 10 squares, 10 rectangles, 20 triangles – right-angled, isosceles, equilateral and scalene – and 10 circles in each set) – Different size and different colors, for each kind.
3
200
Place value blocks in 1s, 10s, 100s and 1000s
3 Sets (100 units, 10 tens, 10 hundred and 1 thousands in each set) – Made from wood: units are 1cm Âł tens are rods 10cm X 1 cm X 1cm. Hundreds are 10 X 10 X 1 and thousands are 10X10X10.
3
200
Fraction board
3 Sets (different colored circles and rectangles showing a whole and the following fractions: 1, 1/2, 1/4,1/8, 1/10 in each set)
3
200
Mathematical set for teachers
1 Set (A black box with 1 piece for each of the following: Protractor, T- square, ruler, compass all made from wood or plastic + a rope, Taylor meter, decameter).
1
200
Beam balance
1 set (A balance with 2 containers + 1 masse of 2kg, 1 masse of 1 kg, 1 mass of 500 g and 1 masse of 250 g).
1
200
Plastic containers
3 sets (1 piece of each of the following: plastic jags/containers of 1l, ½ l, ¼ l and 10 ml)
3
200
Counting sticks
3 pieces
3
200
Counting beads on string
2 sets (In each set: 100 beads of varying shapes and colors and 10 strings and 5 ropes that the beads can be threaded on)
1
200
Tangram puzzles
3 pieces of each of the 2 kinds of tangram puzzles: Assembling animals using geometric shapes (See set 1)
Making a frame using different kinds of triangles (See set 2)
2
200
Metal Box
Metal box painted grey with 42cm of height and 55cms of width and 100cm of length
1
200
Timescales for this tender
The following timescales shall apply to this Procurement Process
Activity
Date / time
RFP Issued to bidding suppliers
19/11/2019
Deadline for clarification questions (Clarification Deadline)
25/11/2019
Response to clarification questions by Education Development Trust
26/11/2019
Deadline for submission of RFP responses by suppliers
27/11/2019
Final Decision
03/12/2019
Contract start date
10/12/2019
Evaluation Criteria
The price proposal of all offerors, who have attained a minimum 70 % score in the technical evaluation, Financial and site visit will be compared. The contract will be awarded to the offeror that receives the highest score out of a pre-determined set of weighted technical and financial criteria.
Criteria
Weighting
Technical proposal
50%
Financial proposal
40%
Site Visit
10%
Required documents
The following documents are required
A signed submission form (annex I) on a company letterhead
A signed vendor information form (annex II) on a company letterhead
Three references of the similar work performed within the past two years.
Proposed delivery plan
Price schedules on company letterhead well printed and properly organized (use your own form)
Copy of Trading License
The Social Security certificate is still valid.
Copy of the tax clearance certificate
A CV (s) of the technical team that will perform the work
Annexe I: Bid submission Form
TO: Education Development Trust
To form an integral part of your technical proposal
Dear Sir,
Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide Professional Services for the sum as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal.
We undertake, if our proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated.
We agree to abide by this Proposal for a period of 60 days from the Proposal Closing Date as stipulated in the Solicitation Documents, and it shall remain binding upon us and maybe accepted at any time before the expiration of that period.
We understand that you are not bound to accept any Proposal you may receive.
Name of Bidder:
Address of Bidder:
Authorized Signature:
Name & title of Authorised Signature:
Date:
ANNEX II – Vendor Information Form
General Information
Company Name:
City, Country
Web Site URL:
Contact Person:
Title:
Phone:
Email Address:
Expertise of the Bidder
Line of Business, area of expertise:
Type of business (manufacturer, distributor, etc):
Years of company experience:
3.Past Contracts for the similar work (Please provide at least two references including contact details for contracts for similar services to the one requested under this consultancy)
Organisation name/Country: contact person: Telephone: Email
1
2
3
Prepared Reviewed Approved
Joseph Muhiire Silas Bahigansenga Anders Lonnqvist
Procurement and logistics officer Programme Manager
