Job Announcement / 2022 Year
Position: Admin and Communication Assistant
Job Description:
As the Admin and Communication Assistant, you will carry out administrative and communication tasks that will ensure that the Kigali office and any related programs run smoothly.
Anticipated Start date: May 30, 2022
Reporting to: The Country Director
Working closely with: FOSM, ELPD, ExLPD, MC
Location: Kigali
Job Responsibilities:
4.a. . Programmatic Operations & Student Affairs
Participate in the program recruitment and promotion process
Organize and administer student records, registration data, regular evaluations, and graduation functions (including transcripts and evaluations)
Ensure that facilitators, mentors, and students are provided with the learning materials, tools, equipment, devices, and resources necessary for optimal learning
Prepare classrooms and ensure the learning environment is suitable for high quality teaching and learning
Support the timely collection of student assignments and projects
Provide required support to students for their fieldwork and research success
Provide the Operations Team with logistical and practical assistance in the preparation and delivery of programs
Perform other duties as required or assigned
4.b. Administration
Support the preparation and execution of events
Maintain a highly organized physical and digital filing system
Write relevant correspondences in close collaboration with your supervisor
Collaborate with the Operations Team in securing visas for international students and staff, as required
Track tuition payments and follow-up as required
Regularly update the asset registry
Assist in the legal registration and ALI accreditation processes
Perform other duties as required or assigned
4.c. Communications:
Collaborate with Program Directors to provide impact stories, other written content, and photos of our work
Support the Communications Team in Canada in collecting impact stories, photographs, and video footage of KURUMBUKA events
Assist in the creation of program reports
Sustain communication with students, ALI Fellows, KURUMBUKA Staff, and other stakeholders
Work with the Marketing Coordinator to ensure that our social media pages and website are updated and contextually relevant
Support the Digital Production process and Digital Products marketing strategy
Perform other duties as required or assigned
Requirements :
Passion for the mission, vision, and values of Kurumbuka
Bachelor’s degree, preferably in Public Administration, Communication, Social Sciences, Marketing or another related field.
At least two years of related experience
A personal commitment to the Lordship of Jesus Christ
Strong in character
Experience and Skills
Strong computer skills
Proficiency in spoken and written English and Kinyarwanda languages. Knowledge French and Swahili are a bonus
Creative ability to tell compelling stories to diverse audiences
Ability to function cross-culturally as part of a wider team
Willingness and ability to adapt to new situations
Ability to work well with deadlines
To apply, send:
Completed KURUMBUKA ‘2022 Employment Application Form’ (available to download on the www.kurumbuka.org website: https://www.kurumbuka.org/careers/executive-leaders-pd
A full Curriculum Vitae (CV) with relevant certificates (notified certificates will be required if a candidate is selected, prior to signing a contract)
A copy of Identity Card
A cover letter explaining why you would like this job and why you are a suitable candidate for this position (max 1 A4 page – longer letters may be disregarded)
A statement of faith*
A signed reference letter from your regular place of worship (church)
Applications, including scanned documents, shall be submitted to the Country Director at admin@kurumbuka.org cc : alain@kurumbuka.org
RE : ADMIN & COMMUNICATION ASSISTANT
Closing Date for applications : April 24th, 2022
Provisional Date for interviews : During the week commencing April 25,2022
All applicants will be sent acknowledgement of their application. Only shortlisted candidates will be called for the interview.
After the interview has taken place and before signing a contract, the successful candidate will submit the following documents:
A Police Clearance document
Notified academic qualification papers and relevant certificates
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