Abt Associates Inc. is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development. In Rwanda, Abt Associates is implementing the USAID/ PMI funded VectorLink Project in collaboration with the Ministry of Health with the overall goal of reducing the burden of malaria in the country.
Abt Associates Inc. is conducting the VectorLink Project in Ngoma District. To facilitate the IRS activities in that district, the VectorLink Project is inviting interested, registered, reputable, experienced vendors to tender for restaurant services in the sectors of the Districts below:
NGOMA DISTRICT:
#
SECTOR
Lot#: NGO/02/020/2019
Breakfast for IRS Operations (20 Days)
Lot#: NGO/02/020/2019
Training for Spray Operators (5 Days)
Lot#: NGO/02/020/2019
Training for Team Leaders (1 Day)
Lot#: NGO/02/020/2019
Training for Mobilizers (1 Day)
1
Gashanda
37
38
10
57
2
Jarama
55
55
14
85
3
Karembo
36
37
10
57
4
Kazo
57
56
14
49
5
Kibungo
55
54
13
67
6
Mugesera
57
56
14
75
7
Murama
50
50
13
93
8
Mutenderi
48
48
12
49
9
Remera
60
59
14
71
10
Rukira
55
55
14
89
11
Rukumberi
59
58
14
57
12
Rurenge
62
61
15
77
13
Sake
52
52
13
73
14
Zaza
53
53
13
119
Bidding instructions:
Bids should be enclosed in envelopes indicating the District, Sector and Type of training/ service bidding for separately. E.g. “Ngoma – Remera – Training SOPs and/ or Ngoma – Kibungo – SOP Breakfast” and submitted in the bid box at the reception of Abt Associates office Kigali/Gishushu.
Bids should be submitted in one original copy and send one electronic copy to: vectorlinkrwandaproject@gmail.com
The bidder of the above service must be based and provide the service in the Sector where the training or IRS operation will take place.
Abt Associates anticipates issuing a purchase order as a result of this solicitation. The award will be made to the lowest bid determined to be technically acceptable in accordance with the requirements provided in this solicitation.
The bidder should be ready to provide:
Breakfast for a period of 20 days to SOPs/ Sector during IRS Operations,
Buffet lunch and soft drink for 5 days during SOP training.
Buffet lunch and soft drink for 1 day during Team Leader training.
Buffet lunch and soft drink for 1 day during Mobilizers training.
For breakfast during IRS Operations (20 days), the meals and drinks expected from the vendor are a morning meal:
Banana with vegetables and beef meat (Agatogo)
½ liter/glass of milk
For training, the meals and drinks expected from the vendor are a buffet composed of:
Rice, chips, banana or cassava, beans or peas, vegetables, beef meat and a soft drink (Soda or water).
Suppliers must comply with all national and local food safety and handling regulations
Food prepared on a particular day must be consumed and finished on the same day and MUST not be served on the next day.
Registered companies must submit the following documents for bidding:
Copy of Trade License or Registration of restaurant business in the District/ Sector showing clearly the physical location of the restaurant.
Copy of “Patante” or any proof of tax payment for restaurant service.
Previous related experience within the last 12 months with other reputable organizations backed up by recommendations, certificate of completion of supply of services or appreciation.
Financial status of the company or individual, supported by the past six month’s bank statement.
A final fixed price for each of the services outlined in this solicitation.
Capable and interested bidders must observe at all costs hygiene of their working premises/ restaurants and must be ready to serve breakfast to participants from 5.30 – 6:00AM and lunch during training from 1.00 – 2.00PM.
No advance payment should be expected by vendors from Abt Associates.
Original invoice shall be presented to Abt Associates office after every twelve days of IRS operations/ breakfast service and after the whole service for lunch in trainings with accurately approved supporting documents (original signed purchase order/contract and original participants’ lists signed on a daily basis).
Award Criteria
The PMI VectorLink Project in Rwanda intends to issue fixed-price purchase orders/contracts to successful bidders as a result of this solicitation. The Purchase orders/contracts will be issued to the most advantageous offer, the following factors considered:
Compliance to technical and regulatory requirements
Price and cost-related factors,
Past performance
Deadline for submission of bids is 17th December 2019 at 11:00 AM
Opening of bids is on 17th December 2019 at 11:15 AM in the conference room at Abt Associates office.
“Abt Associates is an equal opportunity employer and strongly encourages qualified women vendors to apply for these tenders”.
Contact Address and Telephone:
Abt Associates, the PMI VectorLink Rwanda Project
KG 8 Ave 6, M&M Plaza, 3rd Floor, Gishushu-Nyarutarama
PO Box 5200| Kigali – Rwanda
Tel:(250) 252 572321/2/4
E-mail : vectorlinkrwandaproject@gmail.com
